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How to Send a Broadcast Message on WhatsApp? Step-by-Step Guide!

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WhatsApp is widely recognized as a leading messaging application in recent times. This has prompted businesses to view it as a valuable tool for cultivating stronger relationships with customers. This is one of the prime reasons why businesses have started using WhatsApp broadcast message for business communication.

Advanced WhatsApp features, such as channels and broadcast messaging, allow businesses to interact with customers immediately. It offers a personalized experience and support.

In this blog post, we are going to talk about how to send WhatsApp broadcast message and how it can help businesses build strong customer relationships. We will also talk about its benefits and features that businesses can use to engage with their target audience. So if you want to enhance your understanding of this topic, we recommend you read the entire blog thoroughly for some new and interesting information.

So let’s get started…

What is a WhatsApp Broadcast Message?

WhatsApp Broadcast message is one of the finest features that enables users to send a message to multiple contacts simultaneously and privately. It’s like sending individual texts to a bunch of people without letting them know who else got the same message. It enables businesses to facilitate efficient communication through WhatsApp broadcasts and reach multiple contacts simultaneously.

Let’s say you’re planning a small birthday party and want to invite people in a special way. Instead of sending a generic message to a group, you want each guest to feel personally invited. This is where WhatsApp Broadcast messaging comes in handy. You can easily make a guest list and send a personalized invitation to each person using a broadcast message. It’s simple, convenient, and lets you give a personal touch to each guest without them knowing about the others. It’s a way to communicate with multiple people without creating a group chat, maintaining a sense of privacy between you and each individual recipient.

How is WhatsApp Broadcast Message Useful for Businesses?

WhatsApp broadcast message enables businesses to facilitate efficient and direct communication with their clients and customers. It enables them to send messages to multiple recipients simultaneously.

Here are some ways in which businesses can leverage WhatsApp Broadcast messages and then tools for absolute communication with customers

1. Mass Communication

Businesses can send messages directly to a large number of customers simultaneously, which is particularly useful for sharing important updates, announcements, promotions, or other information. Also, businesses can increase productivity with WhatsApp broadcasts as they don’t have to allocate additional resources for sending individual texts to each customer. It’s like mass messaging on WhatsApp with the intent of gaining customers’ attention.

Example: Local restaurant businesses can utilize WhatsApp broadcast messages to inform their customers about the availability of food options, menus, daily specials, promotions, or events. With this feature, businesses can send crucial updates about their products or services to their customer base through a single message.

2. Cost-Effective

Traditional SMS messaging often incurs charges that businesses can avoid with WhatsApp broadcast messaging. With this feature, businesses can easily connect with their target audience to facilitate WhatsApp marketing strategies without incurring extra charges, requiring only a stable internet connection.

3. Personalization

Broadcast messages add a personalized touch to your plain text. Also, you can customize messages with WhatsApp broadcasts, making customers feel more valued and engaged.

Example: An online service provider, such as a fitness application, can motivate and engage its customers through broadcast messages by sharing workout tips and motivational messages and hosting Q&A sessions. This helps customers feel more valued and motivated.

4. Customer Engagement

Businesses can enhance engagement with WhatsApp broadcast messages. This tool lets businesses connect with their target audience by sharing product updates, content, and new offers. This approach helps businesses gain the trust of their customer database and strengthen customer relationships.

5. Customer Support

Businesses can leverage WhatsApp broadcast message to provide instant customer support to customers experiencing similar issues with their products and services. Sharing common troubleshooting tips and tricks helps customers effectively solve problems. Contributing in better customer engagement and loyalty.

6. Promotions and Offers

Businesses can utilize WhatsApp broadcasts for promotions, discounts, or special offers to a targeted audience, driving sales and increasing customer loyalty.

Example: An e-commerce website can broadcast upcoming sales, promotions, discounts, and special offers to its target audience.

7. Appointment Reminders

Broadcast messaging is highly useful for service-based businesses, allowing them to send appointment reminders to clients.

Example: Service-oriented businesses, like clinics or salons, can send appointment reminders to their clients through WhatsApp broadcast, reducing the chances of no-shows and improving overall customer satisfaction.

8. Feedback Collection

Businesses can use broadcast messaging to ask for feedback from customers, providing a direct line of communication that yields valuable insights for improvement and customer satisfaction.

9. Order Status Updates

E-commerce businesses can keep their customers informed about the status of their orders through broadcast messaging, aiding in managing customer expectations and providing transparency in the delivery process.

WhatsApp broadcast messaging is particularly effective as it enables businesses to reach their audience directly on a platform they already use for personal communication. This fosters a more personalized and immediate connection with customers, ultimately leading to improved customer engagement and loyalty.

How to Send a Broadcast Message on WhatsApp?

WhatsApp Broadcast enables you to send messages to multiple contacts simultaneously without creating a particular group. You can create a WhatsApp broadcast list by following the steps given below:

For Android:

  • Open WhatsApp:
  • In the top-right corner, tap on three vertical dots to open the menu and Select “New broadcast”
  • Add Contacts
  • Now select the contacts from the list.
  • Create Broadcast List:
  • Once you’ve selected all the contacts from the list, tap on the checkmark or “Create” button.
  • Broadcast List Created
  • Your broadcast list is now created, and you can start sending messages to the selected contacts without creating a group.

For iPhone

  • Open WhatsApp
  • Navigate to Chats
  • In the bottom menu, select the “Chats” tab.
  • Access Broadcast Lists
  • In the top-right corner, you’ll find a compose icon (a pencil). Tap on it.
  • Scroll down and tap on “New List.”
  • Start typing the names of the contacts you want to add to your broadcast list.
  • Once you’ve selected all the contacts you want, tap on “Create List.”

Your broadcast list is now created, and you can start sending messages to the selected contacts without creating a group.

How to Delete broadcast messages on WhatsApp?

You can’t delete a broadcast message for everyone on WhatsApp once it’s sent. You can only delete it for yourself.

To do that,

  • Go to the chat, Find the message, press and hold it, then choose “Delete.”
  • This removes it from your chat, but others can still see it in their chat unless they’ve already seen it or you delete it quickly.

Limitations of WhatsApp Broadcast with WhatsApp Business Application

However, while WhatsApp Broadcast message offers an interactive mode of communication with a mass audience, it still has some limitations that are listed below.

1. Broadcast Limitation

In WhatsApp, there’s a restriction with broadcast messaging, you can only send messages to a maximum of 256 people at once. This might work for small groups, but it’s not great if you want to talk to a bigger crowd.

2. Potential for Spam Labeling

If people block you or say your messages are spam too often on WhatsApp, your account could get in trouble. So, make sure your messages are something people want to get.

3. No Scheduling Feature

On WhatsApp, you can’t set a time for your messages to go out later. You have to send them yourself when you want them to be sent. This might be a problem if you have a lot of messages to send or if timing is important.

4. Contact Saving Dependency

If you want people to get your messages on WhatsApp, they need to save your number in their phone first. This can be a problem when reaching out to new customers who haven’t added you yet.

5. Limited Interaction in Broadcasts

When you send messages to a bunch of people on WhatsApp, it’s like talking to them individually. They can’t see who else got the message or what others are saying. It’s not as interactive as some other ways of reaching people.

6. Formatting and Content Restrictions

You can’t send all types of content on WhatsApp broadcasts. Some regions have rules against sending promotional stuff. You can only send text, images, videos, and documents, which might not be enough for all your marketing ideas.

7. Limited Analytics

You can see who reads your messages on WhatsApp, but the details are basic. You won’t know things like how many people clicked on links or if your messages led to sales, which some other platforms can tell you.

Compliance with WhatsApp Policies

You have to follow WhatsApp’s rules. If you don’t – especially if you send messages to people who didn’t ask for them or if your messages are inappropriate – your account could get into trouble.

Why is Fonada’s WhatsApp Business API the best choice for businesses looking to send broadcast messages?

Businesses looking for reliable WhatsApp Business API to send broadcast messages can consider Fonada’s WhatsApp services for business communication. Fonada is known for offering reliable, trusted, and cost-efficient voice and chat solutions to streamline business communication. WhatsApp Business API is one of those services that help businesses strengthen customer relationship bonds efficiently and engage with their target audience in real-time.

Here are some of the features that could help you understand why Fonada’s WhatsApp Business API is the best among all the available options in the market

1. Reliability

Fonada is one of the finest choices for all your needs if you are looking for a platform that offers efficient and reliable cloud telephony services. They are known for offering highly efficient and effective communication tools and services that empower businesses to engage with their customers efficiently. Their WhatsApp Business API is highly efficient and can help you deliver all your broadcast messages instantly and consistently. This broadcasting tool ensures all your information is being transmitted without any interruptions. With this tool, businesses can efficiently facilitate time sense to announcements, promotions and customer updates without any delays.

2. Robust Features

Fonada’s WhatsApp Business API is enriched with robust features that support customization and personalization. Businesses can leverage this tool according to their preferences and interests. This helps them engage with their customers in a personalized manner and enhances customer experience. So if you want to give your customers a satisfying and enhanced customer experience, then choosing WhatsApp business API could be highly beneficial for you

3. Security and Data Integrity

Fonada maintains high security standards, which is why its services are always considered reliable and efficient. Their WhatsApp business API service comes with end-to-end encryption which safeguards sensitive information during customer interaction. The company aims to deliver a highly secure environment for business communication, which is why it never compromises its security standards.

4. Large-scale Broadcasts

With Fonada’s WhatsApp business solutions, you can efficiently handle your messaging campaign and target a larger audience at once. This tool comes with various features, such as scheduled messaging and a dedicated dashboard that enables you to effortlessly track all the conversations and analyze the performance of the campaign.

So if you are looking for a strong and user-friendly solution for sending broadcast messages to your target audience, then Fonada’s WhatsApp business API solution could be one of the best solutions at this moment as it is highly customizable, secure, and easy to use.

Frequently Asked Questions

What is a broadcast message in WhatsApp?

A broadcast message in WhatsApp allows you to send a single message to multiple contacts without them seeing each other. It’s a one-way communication method.

Is WhatsApp broadcast message list visible to everyone?

No, recipients in a broadcast list don’t know who else received the message; it maintains individual privacy.

Difference between WhatsApp group and broadcast list?

A group allows two-way communication among all members, while a broadcast list enables one-way communication to multiple contacts without revealing recipient identities.

How to know if a broadcast message is delivered on WhatsApp?

WhatsApp doesn’t provide delivery status for broadcast messages. It’s sent individually to recipients, and you can only see if it’s sent.

How to send a message to a broadcast list on WhatsApp?

Tap on “Chats,” select “Broadcast Lists,” and choose your list. Compose your message, then hit send. It reaches all recipients individually.

How to send the same message to multiple contacts on WhatsApp?

Create a broadcast list by tapping “Chats,” then “Broadcast Lists.” Add contacts and send your message. It’s a way to send messages individually to multiple recipients.

How to send a bulk message on WhatsApp?

Create a broadcast list in “Chats” and add contacts. Compose and send the message; it goes individually to each recipient without revealing the list.

How to send a broadcast message on WhatsApp without adding contact?

You can’t send a broadcast message without adding contacts. Create a broadcast list, add contacts, and then send messages individually to maintain privacy.

My WhatsApp broadcast was not delivered what to do?

Check your internet connection, ensure recipients haven’t blocked you, and verify phone numbers. If issues persist, reinstall WhatsApp or contact support. For WhatsApp Business API broadcasts, connect with your service provider and inform them of the issue.

How to know if a message is broadcast on WhatsApp?

WhatsApp does not provide a direct feature to identify broadcast messages. However, if you receive a message where the sender is not in your contacts and the message is addressed to multiple recipients without a group indication, it’s likely a broadcast message.